Documentation and ID Information

 

The documentary resource center of the National Institute of Documentation Techniques analyzes the main scientific and technical issues in information-documentation for professionals in postal or education.

 

Its purpose is to follow scientific research through information that remains the official tool for disseminating research results.

 

Reviews that analyze current events, trends and themes in the I-D sector, as well as students' end-of-study theses, are closely followed.

 

Librarians must master R&D knowledge to build their professional identity, enrich themselves with the experiences of their peers, and improve their employability.

However, the industry creates a rich, international knowledge universe that we often navigate blindly. We do not have control over all developments in the discipline.

 

We lack visibility into information sources. Mastery of concepts and vocabulary should be consolidated in French as in English or any other language.

 

Reading an abstract in our language and then deciding to read the article in another language greatly encourages access to information, updating concepts, mastering vocabulary, and producing quality academic work.

 

Documentary products, the information and document database (BD-ID) from which this bulletin is based, constitute an element of the established education system that will enable progress in all these points.

 

They offer an analysis of various approved sources (articles and theses) for both students and professional subscribers.

 

BD-ID offers more than 27,000 records and 130 full texts written and indexed in French, regardless of the language of the article (French, English, German, Spanish). Increasing 1,200 notifications per year. The newsletter provides monthly excerpts from the database.

 

Topics covered include: librarianship and information management, records management, information management, information access, digital documents, usage and information rights, classification, ICT management in documentation departments, etc.

 

Each notice, when available, points to the website, which usually facilitates access to the full text of the article in its source language, thanks in particular to the central library.

 

Long reserved for students in Paris, BD-ID is now accessible by French-speaking schools that are members of the International Association of Information Sciences Schools (AIESI). It is also available by subscription to everyone, like a bibliographic newsletter.

 

Digital Portal

 

Controlled access is also provided through e-distributors and a bookstore portal to copyrighted works that only offer publicly available works.

 

Searching for documents even from the full text will be free, as is viewing short excerpts, including copyrighted works.

 

However, consultancy for protected works will be charged at a price determined by the publisher. It is a promotional tool for publishers to work on paper through bookstores.

 

There is the possibility of offering control of their economic models and publications through other channels, such as digital distributors responsible for distributing to all digital readers and creating an interface with traditional bookstores.

 

 

Hard Data

 

Digitization costs vary widely, on a scale of 1 to 20, depending on assumptions.

 

We can encounter three types of situations that are more or less expensive: paper to digitize, small digital files to convert, and new products that can be immediately adapted to the needs of digital publishers.

As these costs generally remain high, it is highly desirable for the profession to combine to make economies of scale.

 

When it comes to formats, digital publishers must provide metadata according to protocols.

 

The texts should be written in XML with page numbers. The publisher will provide its distributor with a structured file (this can be in Excel).

 

However, discussions must be made quickly between publishers and digital publishers to define the richer formats that will be available on their platforms.

 

Contracts between publishers and distributors represent only the authority to sell a book, not the transfer of rights. Depending on the price paid by the consumer, they allow certain uses controlled by digital rights management systems.

 

By implication, these agreements are non-exclusive. Leaves the option to withdraw an artifact.

 

As for contracts between publishers and authors, they must provide for such forms of use, for a fee commensurate with the income of exploitation.

 

In this chain of contracts, digital distributors give the ability to transfer jobs to their servers, take over metadata, view listings, index and short view the contents of works through a non-exclusive license.

Dr.YaÅŸam Ayavefe